Museum Grant Scheme

Museum Grant Scheme

Application forms for financial assistance under Museum Grant Scheme

Contact Details

Section officer, Museum-I Section Room No 333A-C wing, Shastri Bhawan, New Delhi-110115 Phone No: 23387108.

Background

Museums are a repository of a nation’s culture as they contain explicit examples of the proof of the development of a country’s culture and heritage over a period of time. The strengthening of the country’s museums is thereby an important activity covered under the ambit of the Ministry of Culture. Prior to the 12th Plan, the Ministry was operating 2 schemes for providing financial assistance for the development of Museums, namely

  1. Scheme for financial assistance for promotion and strengthening of Regional and local museums. and
  2. Scheme for financial assistance to Museums in Metro Cities.

These schemes catered to the funding of a large number of museums in the XI Plan period, however a need was felt that the Ministry should also evolve a mechanism for funding of large scale museums on public private partnership (PPP) framework. It was noted that there is a significant scope for the involvement of the private / corporate sector in the development of museums, an activity which had hitherto been single handedly dealt with by the Government. It was observed that the development of large scale museums at par with international standards required significant amount of funding which the Government was not able to provide under the existing 2 schemes and hence it was decided to initiate a new scheme with a possibility of larger funding and with the involvement of the private sector. Also, in order to avoid a plethora of schemes in this sector, it was decided to merge the 3 schemes within a single umbrella scheme with different components, for funding museums of different magnitudes.

Objective

The objective of the scheme is to provide financial assistance for setting up of new Museums by State Governments and Societies, Autonomous bodies, Local Bodies and Trusts registered under the Societies Act and to promote the strengthening and modernization of existing museums at the regional, state and District level including capacity building of Museum professionals to further strengthen the museum movement in the country. Apart from this it is also planned in the XII Plan period to undertake and develop at least 1 Central / State Government Museum located in a State Capital each year under the Component of the scheme dealing with the Development of Museums in State Capitals.

Scope

Financial assistance will be given for the establishment of new museums and for the development of existing museums, managed by State Governments, organizations, institutions, societies, trusts, local bodies, academic institutions, etc. registered under relevant statutes or under any other law for the time being in force. The broad range will include museums having collections of

  1. Antiquities
  2. Numismatics
  3. Paintings
  4. Ethnological collections
  5. Folk art
  6. Others including Art & Crafts, Textiles, Stamps, etc.
  7. Online Virtual Museums displaying objects in any or all of the above disciplines.

The Scheme will have 3 components as given below

  1. Establishment and Development of District and Regional Museums.
  2. Development of Museums in State Capitals
  3. Establishment and Development of Large Scale Museums in Public Private Partnership (PPP) Mode.

The eligibility criteria, quantum of admissible grant and other details of each component is as described below

Establishment and Development of District and Regional Museums

Eligibility

All State Governments, voluntary Institutions, Societies and Trusts registered as a society under the Indian Societies Act of 1860 (XXI) or a similar legislation of the state governments, or as a Public Trust under any law at the time being in force are eligible for being considered for grants. The applicant institution should fulfil the following conditions:

Conditions

  1. It should have been in existence for at least three years prior to the application. However, this condition can be relaxed in exceptional cases at the discretion of the Expert Committee, the reasons for which should be recorded in writing
  2. It should have a well-defined constitution and laid down rules/bye laws for its functioning
  3. It should be in ownership and possession of a substantial collection of objects of historical and / or cultural importance for display in the museum, the nature and number of objects should be clearly indicated in the project report
  4. It should be able to maintain the Museum and bear all recurring costs
  5. It should have the necessary infrastructural facilities, resources and personnel to execute the work for which the grant is required
  6. It should produce a certificate from the State Government (Department of Culture or equivalent) attesting to its satisfactory performance
  7. It should not be run for personal profit.
  8. It should be the owner of the land on which the museum is situated or proposed to be constructed, which should be easily accessible to visitors.
  9. The detailed project report, Plan & Estimates submitted with the application should be verified and certified by the Public Works Department (or equivalent organization)

Other conditions

  1. The applicant organization should prepare a project proposal consisting of three components as mentioned below
    1. A report on the state of the museum along with a diagnostic study
    2. A strategy paper spelling out how the museum is proposed to be modernized and developed, including a sustainability plan to demonstrate the approach planned to ensure long term management of the museum
    3. An Action Plan containing detailed costing, sequencing and a timeframe for each of the measures proposed to be taken to modernize the museums
  2. The project proposal should address the various aspects of Renovation/Repairs, Extension and Modernization of galleries, Modernization of Reserve Collection, Publication, Conservation, Laboratory/ Conservation Projects, Museum Library, Equipment and Documentation etc. Furthermore, the project report should spell out clearly how the matching resources will be raised and indicate a specific timeframe.

Categories of Museums

For the purpose of support under component scheme, museums have been classified into two categories

  1. Category I: Government owned State level museums and renowned museums with exquisite collections
  2. Category II: All other museums

Quantum of Financial Assistance

Sr. No. Purpose Category Maximum Amount of financial assistance (In Rs. crores)
1 Setting up of New Museums Category - I 10
2 Setting up of New Museums Category - II 5
3 Development of Existing Museums Category - I 8
4 Development of Existing Museums Category - II 4

Conditions of Financial Grant

  1. The Grant will be given only once. Any further requirement will be met by the applicant institution.
  2. An institution which has been given a grant under this scheme will not be eligible for a subsequent grant before the lapse of 10 years from the payment of the last installment of the previous grant.
  3. Government of India’s financial commitment will be limited to funding the development of infrastructural facilities and not for running the museum.
  4. The grant will not be used to cover recurring expenses like rent, salaries, electricity bills etc.
  5. Not more than 60% of the sanctioned grant can be utilized for civil works.
  6. The Grant will not be used for procurement of land or artifacts for the museum.
  7. The Central Government will provide up to 80% of the total project cost, for the admissible components. The applicant has to meet at least 20% of the project cost.
  8. In the case of Museums in North East region, including Sikkim, the Central Government will provide upto 90% of the total project cost for admissible components, with the applicant having to meet at least 10% of the project cost.
  9. Wherever the work has been assigned to agencies other than Government agencies, the implementing agency should be selected through a transparent competitive method, inviting open tender/ quotations. A report should be submitted to this Ministry to this effect.

Procedure for the Release of the Financial Grant

  1. For all purposes, the share of the Central Government will be released in 3 installments in the ratio of 2:1:1. The first installment, being 50% of the Central Government’s share, will be sanctioned and released immediately on approval of the project by the Expert Committee.
  2. The second installment, being 25% of the Central Government’s share, will be released after the grantee has utilized 80% of the first installment released by the Central Government, as well as the proportionate matching contribution from the funds of the grantee.
  3. The third & final installment, being the balance 25% of the Central Government’s share, will be released after the grantee has fully utilized the first and second installments released by the Central Government, as well as the matching share.
  4. The 2nd and 3rdinstallments will be released after receipt of a utilization certificate and statement of accounts audited by a firm of Chartered Accountants in respect of the previous installment and the corresponding proportionate matching share of the organization. This statement should also certify that the previous installments, as well as the matching share of the institution, have been utilized for the purpose for which the grant was sanctioned. The release of the second and third installments will also be subject to furnishing other documents, if any, required/asked for by the Government.

Admissible Components

The following activities are eligible to be taken up with the grant provided under the Scheme

  1. Renovation/Repairs, Extension and Modernization of Galleries, Modernization of Reserve Collection
    1. Plan & Estimates for this purpose should be from PWD for Government Museums and from PWD/Registered Architect in the case of other Museums.
    2. A completion-cum-valuation certificate from the PWD for Government Museums and from PWD/Registered Architect in the case other Museums should be supplied within three months of the completion.
  2. Publications
    1. Catalogues
    2. Museum Guides
    3. Gallery-sheets
    4. Photo-Index cards
    5. Picture Post cards
    6. Folios containing prints of museum objects
    7. Monographs
    8. Hand Lists, etc.

    Ten copies of the published document should be sent to the Central Government before release of the final installment. The following line should be added on the cover page of the document thus published “Published with the financial assistance received from the Ministry of Culture, Government of India.”

  3. Conservation Laboratories/Conservation Projects

    Assistance under this scheme will be for setting up of, expansion and up-gradation of conservation laboratories and for conservation of objects in a prescribed proforma. The grant will be subject to the condition that the laboratory has suitably trained staff. Where trained staff is not available, the persons entrusted with this work shall be required to undergo training at any of the following institutions or the conservation work is done through any of the following:

    1. National Museum Institute of History of Art, Conservation & Museology, Janpath, New Delhi.
    2. Indian National Trust for Art & Cultural Heritage.
    3. National Research Laboratory for Conservation of Cultural Property, Lucknow, Uttar Pradesh
    4. Egmore Museum, Chennai.
    5. Indian Museum, Kolkata.

    Before release of the final installment, conservation report will be submitted by the organization.

  4. Development of Museum Library

    Grant will be made available for upgrading existing Museum Libraries and for increasing the collection.

  5. Purchase of Equipment

    Financial assistance will be given for purchase of the following equipment

    1. Equipment (General)
      1. Display items such as podiums and panels.
      2. Special lighting for display of museum objects.
      3. Computers for documentation.
      4. Cameras, Slide Projectors and Screen.
      5. CCTV.
    2. Equipment for Security System (for Category I Museums only)

      Door Frame Metal Detector, Hand held Metal Detector, Vehicle Inspection Mirrors, Radio sets, Hand Baggage X-Ray Machine, CCTV and Recording systems, Magnetic Latch for the door, Glass Break Detectors, Magnetic Switches, Vibration Detectors, Alarm System, Video Motion Detectors, Passive Infra Red Devices, Infra Red Beam Barriers etc.

    3. Any other equipment that may be considered to be essential, by the Expert Committee.

      A list of equipment purchased out of the grant will be submitted by the organization.

  6. Documentation

    All museums should endeavour to have a complete and comprehensive documentation of their collection making optimal use of proven and emerging technologies such as photo-documentation and digitalization. The Institutions should furnish details of cost estimates of bringing out pamphlets, brochures etc. or any other documentation. The details of the documentation would be submitted by the organization.

Project Duration

The project should be completed within three years from the release of 1st installment. If there is any delay in the execution of the project permission for extension may be sought from the Ministry giving full justification for the delay failing which subsequent installment will not be released. The Ministry of Culture may depute its Officers including representative from Integrated Finance Division to visit the Museum to carry out a physical inspection of the work being done from the financial assistance being extended by the Ministry.

Procedure for making an application and for consideration of proposals received under the scheme

The scheme is open throughout the year. There will be no fixed last date for receiving project proposals. Applications should be made in Form A for financial assistance under this component. Applications will be processed and appraised on the first come first served basis. In respect of museums other than State museums, the application for financial assistance under the scheme should be sponsored by the Deputy Commissioner/Collector of the district (in which the museum is located) to the respective State Government before it is finally recommended to the Ministry. District administration should make a comment on the activities of the applicant and status of the land in which the museum has been established. In additions to the prescribed applications forms (Form-A) with annexures mentioned therein), the applicants should submit the proposals in the form of a Detailed project Report containing detailed estimates on each and every item. A sample DPR is placed on the site of Ministry of Culture at http://indiaculture.nic.in The detailed project report, Plan & Estimates submitted with the application should be verified and certified by the Public Works Department (or equivalent organization.)

The project proposal should also contain the existing visitor’s profile of the concerned museum and projected changes in such profiles after implementation of the project. The quantum of assistance under the scheme is commensurate with the number and value of the artifacts proposed to be exhibited in the Museum.

The applications will be scrutinized by an Expert Committee under the Chairmanship of the Joint Secretary set up by the Ministry of Culture and grants will be sanctioned on the basis of recommendations of this Committee. Once the recommendation of the expert committee has been accepted by the Competent Authority, the Joint Secretary concerned shall be competent to release funds from time to time, in installments, in consultation with Integrated Finance Division of the Ministry. The expert committee may also inspect the museums receiving grants under the scheme to ensure proper utilization.

Note: Mis-utilisation of funds or non-submission of Utilization Certificates in time will be viewed seriously. The defaulter organization will be blacklisted and debarred from receiving future grants from Govt. of India, and will be proceeded against under the law.

Development of Museums in State Capitals

Objectives

The objective of this component of the Museum Grant Scheme is to develop and modernize at least 1 museum under the Central or State Government in each state Capital to international standards. Another objective is to meet the training and capacity building needs of the professionals in these museums (and funding up to a maximum of Rs.1 Crore per year may also be made from this component towards their training)

Eligibility

Existing renowned Museums of the Central or State Governments located in the capital cities are eligible for financial assistance under this component of the Museum Grant Scheme.

Conditions

  1. The museum must be located in the capital of the state/union territory.
  2. It must be of high repute, having a significant collection of objects/artifacts.
  3. It must have had an annual footfall of 1 lakh visitors per annum in the preceding 2 years.

Quantum of Financial Grant

The quantum of Financial Grant will be limited to Rupees Fifteen Crores per museum and it shall be endeavored to develop at least 1 museum in each state by funding from this component. The applicant museum will be required to get a Detailed Project Report prepared and submitted along with the proposal showing in details all aspects of the works proposed to be undertaken with the funding. The cost of preparation of the DPR will be adjusted in the amount of the grant disbursed to the Museum.

Conditions

  1. The Grant will be given only once. Any further requirement will be met by the applicant institution.
  2. Government of India’s financial commitment will be limited to funding the development of infrastructural facilities and not for running the museum.
  3. The grant will not be used to cover recurring expenses like rent, salaries, electricity bills etc.
  4. Not more than 60% of the sanctioned grant can be utilized for Civil works
  5. Grant will not be used for procurement of land or artifacts for the museum.
  6. An institution which has been given a grant under this scheme will not be eligible for a subsequent grant before the lapse of 10 years from the payment of the last installment of the previous grant.

Procedure for the Release of the Financial Grant

  1. For all purposes, the share of the Central Government will be released in 3 installments in the ratio of 2:1:1. The first installment, being 50% of the Central Government’s share, will be sanctioned and released immediately on approval of the project by the Expert Committee.
  2. The second installment, being 25% of the Central Government’s share, will be released after the grantee has utilized 80% of first installment released by the Central Government.
  3. The third & final installment, being the balance 25% of the Central Government’s share, will be released only after the grantee has fully utilized the first and second installments released by the Central Government.
  4. The 2nd and 3rd installments will be released after receipt of a utilization certificate and statement of accounts audited by a firm of Chartered Accountants in respect of the previous installment. This statement should also certify that the previous installments have been utilized for the purpose for which the grant was sanctioned. The release of the second and third installments will also be subject to furnishing other documents, if any, required/asked for by the Government.

Admissible Components

The activities as given in Para A 5 of the Scheme (under Component A) are eligible to be taken up with the grant provided under the Scheme.

Project Duration

The project should be completed within five years from the release of 1st installment. If there is any delay in the execution of the project permission for extension may be sought from the Ministry giving full justification for the delay, failing which subsequent installment will not be released. The Ministry of Culture may depute its Officers including representative from Integrated Finance Division to visit the Museum to carry out a physical inspection of the work being done from the financial assistance being extended by the Ministry.

Procedure for making an application and for consideration of proposals received under the scheme

The scheme is open throughout the year. There will be no fixed last date for receiving project proposals. Application for financial assistance under this component may be made in Form B enclosed with this Scheme. Applications will be processed and appraised on first come first served basis. Not more than one museum will be sanctioned grants under this component in a financial year.

In addition to the prescribed applications forms (Form-B) with annexures mentioned therein, the applicants should submit the proposals in the form of a Detailed project Report containing detailed estimates on each and every item. A sample DPR is placed on the site of Ministry of Culture at http://indiaculture.nic.in The detailed project report, Plan & Estimates submitted with the application should be verified and certified by the Public Works Department (or equivalent organization.)

The project proposal should also contain the existing visitor’s profile of the concerned museum and projected changes in such profiles after implementation of the project. The applications will be scrutinized by an Expert Committee under the Chairmanship of the Joint Secretary set up by the Ministry of Culture and grants will be sanctioned on the basis of recommendations of this Committee. Once the recommendation of the expert committee has been accepted by the Competent Authority, the Joint Secretary concerned shall be competent to release funds from time to time, in installments, in consultation with Integrated Finance Division of the Ministry. The expert committee may also inspect the museums receiving grants under the scheme to ensure proper utilization.

Establishment and Development of Large Scale Museums in Public Private Partnership Mode.

Objectives

In order to address the existing gaps in availability of museums in various parts of the country, a new Plan scheme is proposed for establishment of larger scale museums (Rs. 50 crore plus) in identified cities, as joint venture with State Governments and the civil society in a Public-Private-Partnership (PPP) mode. The facilities at this museum would be of high standard, comparable with the international norms, and the operational cost must be met through revenue generation from various visitor facilities and entry fee etc. The day-to-day administration of the museum would be in the hands of an operator from the civil society/ voluntary sector with Governments (both Central and State) involved only in policy level decision-making through representation on the apex body such as the Governing Body.

Eligibility

State Governments / All voluntary Institutions, Societies, Local Bodies and Trusts registered as a society under the Indian Societies Act of 1860 (XXI) or as a Public Trust under any law at the time being in force are eligible for grants. They should have a minimum collection of 1500 exquisite historical and cultural artifacts. They should fulfill the following

Conditions

  1. It should have been in existence for at least three years prior to the application. However, this condition can be relaxed in exceptional cases at the discretion of the Expert Committee, the reasons for which should be recorded in writing
  2. It should have a well-defined constitution and laid down rules/bye laws for its functioning;
  3. It should be in ownership and possession of a substantial collection of objects of historical and / or cultural importance (minimum 1500 artifacts) for display in the museum, the nature and number of objects should be clearly indicated in the project report;
  4. It should be able to maintain the Museum and bear all recurring costs;
  5. It should have the necessary infrastructural facilities, resources and personnel to execute the work for which the grant is required;
  6. It should produce a certificate from the State Government (Department of Culture or equivalent) attesting to its satisfactory performance;
  7. It should not be run for personal profit.
  8. It should be the owner of the land on which the museum is situated or proposed to be constructed, which should be easily accessible to visitors.
  9. The detailed project report, Plan & Estimates submitted with the application should be verified and certified by the Public Works Department (or equivalent organization.)

Other conditions

  1. The applicant organization should prepare a project proposal consisting of three components as mentioned below
    1. A report on the state of the museum along with a diagnostic study;
    2. A strategy paper spelling out how the museum is proposed to be modernized and developed, including a sustainability plan to demonstrate the approach planned to ensure long term management of the museum;
    3. An Action Plan containing detailed costing, sequencing and a timeframe for each of the measures proposed to be taken to modernize the museums;
  2. The project proposal should address the various aspects of Renovation/Repairs, Extension and Modernization of galleries, Modernization of Reserve Collection, Publication, Conservation, Laboratory/ Conservation Projects, Museum Library, Equipment and Documentation etc. Furthermore, the project report should spell out clearly how the matching resources will be raised and indicate a specific timeframe.

Quantum of Grant

Maximum financial assistance to the tune of 40% of the project cost subject to a maximum of Rs 20 Crores will be provided under the scheme by Central Government, whether it involves the setting up of a new Museum or the modernization of an existing museum. The remaining part of the project cost may be funded by the institution itself or in joint venture with State Govt / Corporates and private sector.

Conditions

  1. The Grant will be given only once. Any further requirement will be met by the applicant institution.
  2. An institution which has been given a grant under this scheme will not be eligible for a subsequent grant before the lapse of 10 years from the payment of the last installment of the previous grant.
  3. Government of India’s financial commitment will be limited to funding the development of infrastructural facilities and not for running the museum.
  4. The grant will not be used to cover recurring expenses like rent, salaries, electricity bills etc.
  5. Not more than 60% of the sanctioned grant can be utilized for civil works.
  6. The Grant will not be used for procurement of land or artifacts for the museum.
  7. Wherever the work has been assigned to agencies other than Government agencies, the implementing agency should be selected through a transparent competitive method, inviting open tender/ quotations. A report should be submitted to this Ministry to this effect.
  8. At the time of application, the applicant institution must have atleast 50% of the project cost ready with itself.
  9. It must also present a realistic sustainability plan for meeting its recurring expenditure in future.
  10. For all purposes grant would be in the ratio of 40:60. A maximum of and up to 40% of the estimated cost would be provided by the Central Government (Subject to a maximum of Rs. 20 Crores) and the remaining 60% and balance, if any, will be met by the State Government/Institution/ Corporate bodies, as the case may be.
  11. Only 1 project proposal under this component will be sanctioned in the Plan Period.

Procedure for the Release of the Financial Grant

  1. a) For all purposes, the share of the Central Government will be released in 4 installments of 25% each of the sanctioned grant. The first installment, being 25% of the Central Government’s share, will be sanctioned and released immediately on approval of the project by the Expert Committee.
  2. The second installment, being 25% of the Central Government’s share, will `be released after the grantee has utilized 80% of the first installment released by the Central Government, as well as the proportionate matching contribution from the funds of the grantee.
  3. The third installment, being 25% of the Central Government’s share, will be released after the grantee has fully utilized 80% of the second installment released by the Central Government, as well as the matching share. The 4th installment of balance 25% of the sanctioned grant will be paid after the grantee has fully utilized the grant disbursed in the first 3 installments alongwith their matching share.
  4. The 2nd, 3rd & 4th installments will be released after receipt of a utilization certificate and statement of accounts audited by a firm of Chartered Accountants in respect of the previous installment and the corresponding proportionate matching share of the organization. This statement should also certify that the previous installments, as well as the matching share of the institution, have been utilized for the purpose for which the grant was sanctioned. The release of the second, third and fourth installments will also be subject to furnishing other documents, if any, required/asked for by the Government.

Development of Infrastructure

The activities as given in para A 5 of the Scheme (under Component A) are eligible to be taken up with the grant provided under the Scheme.

Project Duration

The project should be completed within five years from the release of 1st installment. If there is any delay in the execution of the project permission for extension may be sought from the Ministry giving full justification for the delay failing which subsequent installment will not be released. The Ministry of Culture may depute its Officers including representative from Integrated Finance Division to visit the Museum to carry out a physical inspection of the work being done from the financial assistance being extended by the Ministry.

Procedure for making an application and for consideration of proposals received under the scheme

The scheme is open throughout the year. There will be no fixed last date for receiving project proposals. Applications for financial assistance under this component may be made in Form C enclosed with the scheme. Applications will be received throughout the year and processed and appraised on first come first served basis. Not more than 1 museum will be sanctioned grants under this component in the Plan Period.

In addition to the prescribed applications form (Form-C) with annexures mentioned therein), the applicants should submit the proposals in the form of a Detailed project Report containing detailed estimates on each and every item. A sample DPR is placed on the site of Ministry of Culture at http://indiaculture.nic.in The detailed project report, Plan & Estimates submitted with the application should be verified and certified by the Public Works Department (or equivalent organization.)

The project proposal should also contain the existing visitor’s profile of the concerned museum and projected changes in such profiles after implementation of the project.

The applications will be scrutinized by an Expert Committee under the Chairmanship of the Joint Secretary set up by the Ministry of Culture and grants will be sanctioned on the basis of recommendations of this Committee. Once the recommendation of the expert committee has been accepted by the Competent Authority, the Joint Secretary concerned shall be competent to release funds from time to time, in installments, in consultation with Integrated Finance Division of the Ministry. The expert committee may also inspect the museums receiving grants under the scheme to ensure proper utilization.

  • National Culture Fund
  • http://india.gov.in/
  • http://www.incredibleindia.org/
  • http://ngo.india.gov.in/
  • http://nmi.nic.in/
  • http://mygov.in